E-Way (Electronic Way) bill is a document required to be carried by a person in charge of the conveyance carrying any consignment of goods of value exceeding Rs. 50,000. This has been mandated by the government in terms of Section 68 of the Goods and Services Tax (GST) Act. An E-Way bill is generated through the GST Common Portal for e-Way bill system – ewaybill.nic.in – by registered users or transporters who cause movement of goods of consignment. The e-way bill came into effect on April 1, 2018.

Registration and Process of e-Way Bill

  • The consignor or consignee, as a registered person or a transporter of the goods, can generate the e-Way bill. The unregistered transporter can enroll on the common portal and generate the E-Way bill for movement of goods for his clients, according to the Central Board of Indirect Taxes and Customs (CBIC).
  • The prerequisite for generation of e-way bill is that the person who generates the E-Way bill should be a registered person on the GST portal and should register on the E-Way bill portal i.e. www.ewaybill.nic.in.
  • The documents such as tax invoice or bill of sale or delivery challan and the transporter’s ID must be available with the person who is generating the e-Way bill.
  • The e-way bill is required to transport all the goods except exempted under the notifications or rules. The movement of handicraft goods or goods for job-work purposes under specified circumstances also requires E-Way bill even if the value of consignment is less than Rs. 50,000.
  • The validity of the e-way bill depends upon the distance that the goods which have to be transported across the states, will cover, according to the CBEC website.
  • The validity period of the e-Way bill is calculated based on the ‘approximate distance’ entered while generating the e-Way bill. For every 100 kilometres, a validity period of one day is calculated as per rules.
  • Once generated, e-Way bill cannot be edited or modified. Only Part-B can be updated. However, if e-way bill is generated with wrong information, it can be cancelled and generated afresh.
  • Any person can verify the authenticity or the correctness of the e-way bill by entering EWB No, EWB Date, Generator ID and Doc No in the search option on the EWB Portal.
  • If multiple invoices are issued by the supplier to recipient, that is, for movement of goods of more than one invoice of same consignor and consignee, multiple EWBs have to be generated. That is, for each invoice, one EWB has to be generated, irrespective of the fact whether same or different consignors or consignees are involved.
  • If validity of the E-Way bill expires, the goods are not supposed to be moved. However, one can extend the validity of the E-Way bill if the consignment is not reaching the destination within the validity period due to exceptional circumstances such as natural calamity, law and order issues, trans-shipment delay, accident of conveyance, etc.

FAQ- e-Way Bill

  • Who all can generate E-Way Bill?

    Every registered person who causes movement of goods of consignment value exceeding fifty thousand rupees in relation to supply; or reasons other than supply; or inward supply from unregistered person shall generate e-way bill. It means, the consignor or consignee, as a registered person or a transporter of the goods can generate the e-way bill. The unregistered transporter can enroll on the common portal and generate the e-way bill for movement of goods for his clients.

  • Whether E-way bill may be generated if the consignment value is less than Rs. 50,000/-?

    Yes, the registered person or the transporter, as the case may be may generate E-way bill voluntarily even if the value of consignment is less than Rs. 50,000/-.

  • What is meaning of the term consignment value to determine the threshold of Rs. 50,000/- and whether the same needs to be computed with taxes or without taxes?

    As per Notification No. 12/2018 dated 7th March 2018, the term “Consignment Value”, means value determined as per section 15 of the CGST Act as mentioned on the invoice, bill of supply or delivery challan as the case may be including the applicable tax thereon. However, such consignment value shall exclude the value of exempted supply, where the invoice is issued in respect of both exempt and taxable supply of goods.

  • Who is cast with the ultimate responsibility of generating e-way bills? Consignor, consignee or the transporter?

    The primary responsibility to generate e-way bill shall be of the registered person who causes the movement of goods, i.e. the consignor or the consignee, as the case may be. However, if such consignor or consignee doesn’t generate the e-way bill, it may be generated by transporter as well, if authorized by the registered person. Also, in case of supply of goods by an unregistered person to registered person, the liability to generate e-way bill is on the recipient

  • Can the e-way bill be deleted?

    The e-way bill once generated cannot be deleted. However, it can be cancelled by the generator within 24 hours of generation of EWB. If it has been verified by any proper officer within 24 hours, then it cannot be cancelled. Further, e-way bill can be cancelled if either goods are not transported or are not transported as per the details furnished in the e-way bill. A recipient has right to cancel/ reject the e-way bill within 72 hours of its generation or actual receipt of goods, whichever is earlier.

  • What are the modes of e-way bill generation, the taxpayer can use?

    Anormal” use_custom_heading=”true”]The e-way bill can be generated by the registered person in any of the following methods;-
    (a) Using Web based system
    (b) Using SMS based facility
    (c) Using Android App
    (d) Bulk generation facility
    (e) Using Site-to-Site integration
    (f) Using GSP (Goods and Services Tax Suvidha Provider)


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